Stop entering wholesale orders by hand

If your purchase orders arrive by email and someone types each one into Xero, then again into the warehouse portal, DELLI AI can do that typing for you. It reads every order that lands in your inbox, whether it comes as a PDF, a spreadsheet or a few lines in the email itself. Once you approve, it enters the order into Xero, QuickBooks or Sage and sends it to your warehouse.

No card needed. Connecting your inbox takes about 5 minutes.

What manual order entry looks like

For most small brands, one wholesale order by email means:

• Opening the email or the PDF and working out which customer it is.
• Looking up their price, their terms and what they ordered last time.
• Typing each line into Xero, QuickBooks or Sage to raise the invoice.
• Copying and pasting the same order into Mintsoft, Unleashed, Breww or the 3PL's portal.
• Writing back to the customer to confirm.

An order that goes into Xero and the warehouse gets typed twice, and a wrong price or quantity shows up only when the invoice or the delivery is wrong.

How DELLI AI enters your orders

1. Connect your inbox. Sign in with Google or Microsoft from DELLI AI. Other mailboxes connect over IMAP. If your team shares order inboxes, connect each one.
2. Each purchase order is read as it arrives. DELLI AI reads the email and anything attached to it, works out who the customer is and matches each line to your products. "Same as last time" is read against that customer's previous orders.
3. Priced from your own records. Each product takes the price you agreed with that customer, then their price band, then your list price, using your case sizes. A line it can't match to a product stays as the customer wrote it, for you to check.
4. You check and approve. The order sits beside the original email. Nothing goes into your accounts or to your warehouse until you accept it.
5. One accept, entered everywhere. The invoice is raised in Xero, QuickBooks or Sage, the order goes to your warehouse or into Shopify, and the customer gets a confirmation from your own address, in their thread.

The orders it reads

• PDF purchase orders from a deli, a department store or a wholesaler's ordering system.
• Excel and CSV order sheets, attached or forwarded.
• Orders typed into the email, such as "4 cases of the chilli crisp for Thursday, same as last time".
• Word documents, photos and screenshots of an order.
• Orders your own team emails in after a phone call, a text or a visit.
• Faire and Ankorstore orders, fetched straight from Faire and Ankorstore once you connect them, so they need no email at all.

Where your orders go

Why brands stop entering orders by hand

Good to know

• Gmail and Outlook (Microsoft 365) connect by signing in. Other mailboxes connect over IMAP. See Gmail and Outlook for the detail.
• Setting up takes about five minutes from you. The DELLI team maps your products, customers and prices the same day.
• Set a case size on each product, so "2 cases" comes through as the right number of units.
• If Faire or Ankorstore also emails you each order, block that sender, so each order arrives once, from the marketplace itself.

Questions