Notazone integration

Send approved wholesale orders to Notazone as sales orders

Notazone is a food-production system that holds your traceability, recipes, stock, sales orders and despatch. When it is your record of products and customers, every wholesale purchase order still has to be keyed into Notazone as a sales order before it can be picked. DELLI AI reads purchase orders from email, WhatsApp, Faire, Ankorstore, EDI and portals, matches them to your Notazone products and customers, and sends the sales order to Notazone when you approve it.

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No card needed. Setup takes about 5 minutes.

How it works

Ask Notazone support for a token. Email Notazone support and ask for an API token for DELLI. They add a DELLI user to your Notazone account and send you its token.
Connect Notazone. Connect Gmail or Outlook first, then ask DELLI AI to connect Notazone. Paste the token on the Notazone connect page. DELLI AI checks it with Notazone before saving it.
Bring in products and customers. Import your sellable Notazone products and your customers. If they are already in DELLI AI, match products by code and customers by name, and approve the links.
Approve the order. When you accept an order with "send to Notazone" switched on, it becomes a sales order in Notazone.
Follow it through. DELLI AI reads the order's progress back from Notazone, and stock for each linked product.

What moves between Notazone and DELLI AI

Sales orders. DELLI AI to Notazone, when you accept. Each carries the customer's PO number, a due date, the delivery name and address, your delivery notes, a link back to the order in DELLI AI, and each line's code, quantity, unit and price.
Order progress. Notazone to DELLI AI, shown on the order, including how many lines have been picked.
Stock. Notazone to DELLI AI, for each linked product. All of a product's batches are added up in its own unit and shown as one "All stock" location.
Products. Notazone to DELLI AI, when you bring them in. Only products Notazone marks as sellable and not retired come over, with no price, VAT rate or case size. Nothing comes in on connect.
Customers. Notazone to DELLI AI, when you bring them in: name, code, currency, status, phone, email, and billing and delivery addresses.

Why brands connect Notazone

No rekeying

An approved purchase order becomes a Notazone sales order with the right customer, product codes and due date, ready to be picked.

Problems caught at accept

An unlinked product, a missing delivery address, a shipping cost or the wrong currency is flagged before anything reaches Notazone.

Stock beside the order

Stock for each linked product comes from Notazone, so you see what you hold while you approve.

Access you control

DELLI AI works through its own user on your Notazone account. Remove that user and DELLI AI's access stops, with your own logins untouched.

Good to know

You can connect one stock system: Notazone, Unleashed or Breww. DELLI AI won't connect Notazone while either of the others is connected.
DELLI AI can't create or change Notazone customers. An order can only go for a customer who already exists in Notazone and is linked. Add a new customer in Notazone, then bring customers in again.
Each order needs a delivery address, no shipping cost and the customer's own currency. Notazone has nowhere to put a delivery charge, so set shipping to zero and add carriage in Notazone. No VAT goes with the order.
In Notazone a case is a product of its own. Link a product you sell by the case to Notazone's case product, and a single to the single, or quantities come out by the case size.
Prices live on each customer's price list in Notazone, so imported products arrive with no price. Set each product's price and VAT rate in DELLI AI after importing.

Questions

Will DELLI AI send anything without asking me?

No. Nothing goes to Notazone until you approve the order.

Can I use Notazone alongside Unleashed or Breww?

No. DELLI AI connects one stock system per brand: Notazone, Unleashed or Breww.

Does Notazone send invoices or orders to DELLI AI?

No. Notazone sends products, customers, stock and order progress. If you also connect Xero, QuickBooks or Sage, invoices are raised there after you approve the order.

Why was a customer brought in as archived?

Notazone marks them as not active. Orders for an archived customer can't be sent. Make them active in Notazone, bring customers in again, then accept the order.

What if the DELLI user is removed from Notazone?

DELLI AI stops reaching Notazone. Ask Notazone support for a new DELLI token and reconnect on the Notazone page with a token for the same account.

Let DELLI AI run your wholesale.

Orders processed, stockists watched, invoices chased. Try it free for 30 days, no card needed.

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